Dear Colleagues,
This is a general feedback template intended for situations where, based on an initial assessment, a client does not appear to have a strong profile or a viable pathway to obtain a Canadian visa or permanent residence under the current policies and trends.
While the College does not mandate written feedback after initial consultation under the Retainer Agreement Regulation, providing a written summary is strongly encouraged as a best practice. It demonstrates professionalism, transparency, and due diligence—whether the consultation is paid or pro bono.
You are welcome to adapt the template below to best fit your client’s specific circumstances.
Please note that no credit, endorsement, or liability is assumed in relation to your business operations or client advice. Use this template at your own professional discretion and in accordance with your regulatory obligations.
Kind regards,
Mentors, Immimentor Inc.
——————–Email template begins——————–
Dear [Client Name],
Thank you for taking the time to speak with me on [Consultation Date] regarding your interests and potential pathways to Canadian immigration. I appreciate the opportunity to review your background and discuss options tailored to your individual circumstances.
Below is a summarized analysis of the information you shared, along with our findings and recommendations:
Summary of Information Reviewed
- Personal Profile
Name: [Client Full Name]
Date of Birth: [DOB]
Current Location: [Country/City] - Education
Highest Completed Level: [Degree/Diploma] — [Institution & Year] - Work Experience
Relevant Roles: [List main occupations]
Total Years of Skilled Work Experience: [X] years - Language Proficiency
[Language Test Taken and Score (e.g., IELTS/CELPIP/TEF)]
Overall and individual band scores: [Scores] - Other Factors
[Any additional considerations — e.g., family in Canada, job offers, credentials assessment status, legal status in the country of residence]
Eligibility Review Findings
I regret to inform, at this time, based on the information you have provided(summarized in the section above) and a review of the current immigration landscape, there does not appear to be a viable pathway to permanent residence that offers a reasonable likelihood of success. This assessment takes into account the facts outlined above, including prevailing eligibility requirements, recent cut-off thresholds, and program-specific policy and processing considerations at both the federal and provincial levels.
Having evaluated all available options, pursuing any pathway without meeting requisite minimum criteria would be unlikely to produce a positive outcome at this stage. As per professional obligations under the Code of Professional Conduct, I have provided an honest and candid view of your current prospects.
Recommended Next Steps
Although no immediate pathway appears viable, you may consider the following:
Improve Eligibility Metrics
- Language Testing: Retake language exams to reach higher score bands.
- Credential Enhancements: Complete further recognized studies or credential upgrades relevant to Canadian workforce needs.
Explore Alternative Immigration Options (Long Term)
- Work or Study Permits: Review whether study or work pathways might create future eligibility for permanent residence.
- Global Talent or Employer-Specific Routes: In some cases, securing an employer LMIA or specialized role may improve prospects.
Seek a Second Opinion
I strongly encourage you to seek a second legal opinion from another licensed immigration advisor of your choice who is authorized to provide legal advice on Canadian immigration matters. Different practitioners may offer additional perspectives that could be helpful for your overall planning.
At the same time, I recommend exercising due diligence when assessing any advice you receive. While licensure is essential, it should be complemented by candid, well-reasoned guidance grounded in current laws, policies, and program trends. If any advisor suggests that you may qualify for a particular program, it is sensible to request a clear justification based on the prevailing eligibility criteria and policy landscape.
Should you wish, I would be happy to review and cross-check the feedback provided by another advisor, at no additional cost, and share my revised observations (if any) to assist you in making an informed decision.
Important Notes & Disclaimer
Please note:
- This summary reflects the analysis based on information provided during our consultation and the immigration policies in force as of [Date].
- Immigration policies, programs, and criteria may change at any time, and this may alter eligibility or options in the future.
- Nothing in this email guarantees approval of any application or future pathway. Final decisions rest with the relevant Canadian authorities (e.g., IRCC, provinces, CBSA).
- This communication does not establish a representation or service agreement beyond the initial consultation unless otherwise confirmed in writing.
If you have additional questions, require clarification on any points, or would like assistance with a future pathway when eligibility improves, please feel free to reach out.
Thank you again for your time and engagement.
Warm regards,
[RCIC Name, RCIC
RCIC Licence No: [R number]
[Company Name]
[Contact Information]
